ACH - Setting up a new account

1. Create an Account
First create a new account. From the main menu, select 'File', 'New Account', 'Create an Account' radio button, and follow the Wizard.

2. Enter your Bank Account Information
At the end of the Wizard, you will prompted to enter your ACH Setup Information. You may enter the information now, or at anytime (prior to transmitting to the bank) from the main menu at 'File' 'ACH Settings'.

When you enrolled with your bank for ACH services, they provided you with information about your account, such as account number, routing number, etc...

This information should be entered in the ACH Setup window. You should not transmit to your bank, without fully completing this information.

3. Decide how you will gather your data
The same information will be needed, for all transactions:
making payments to vendors,
sending payroll to your employees,
collecting funds from your customers

Note: Regardless as to whether you are collecting funds or sending funds, the other party is called the recipient (as you are the originator of the transaction).

At a bare minimum, for each transaction, you will need:
recipient's account number
recipient's routing (ABA) number
amount being transferred/collected

3.a. Basic Report
If your accounting system is capable of storing and reporting this information, simply save this information into a comma delimited (or any of our useable formats) file. You can import this list at 'Import', 'ACH Transactions'.

3.b. Customer, Employee and Vendor (Recipients) Accounts
If your accounting/billing system is not capable of producing a report with the amounts and account information on the same report, we can make your life easier.

First make a list of your Customers, Employees and Vendors (recipients). This list should contain the:
recipient's name
recipient's account number
recipient's routing (ABA) number
Import this list at 'Import', 'Customers, Employees and Vendors'.

Then prepare your transactions. This list should contain:
recipient's name (used as a 'lookup' field)
amount being transferred/collected

The system will use the 'Name' field to lookup the account and routing numbers. Import this data at 'Import', 'ACH Transactions'.

Map and import your records.

What fields do I need to map at the Column Mapping Window on the Import Wizard?
See the ACH Column Mapping Descriptions

4. Transmit to Bank
Click on the 'Transmit to Bank button to create and transmit your ACH file to your bank.
If you have not selected as transmission method, the file will be created, but will not be transmitted.

To enter your transmission information, from the main menu select 'File', 'Options', 'Transmit to Bank'.