Bank Positive Pay™ Specifications

Input
The system can import files in Excel, Access, ASCII Text: Fixed Width, ASCII Text: Comma Separated Values, and ASCII Text: Tab Delimited.
EditRegion1

The file should have one transaction on each row, with each row having information about the check issued/voided.

Copy and Paste
In addition to 'traditional' file importing, Bank Positive Pay integrates with, and supports Copy and Paste from Microsoft Excel.

Stops Duplicate Imports
File Level - Bank Positive Pay checks for duplicate imports at the file level by examining the date/time stamp of the file.

Record Level - The system also looks at each check transaction to make sure that the check was not previously imported.

Void Checks
Bank Positive Pay uses the sign (positive/negative, debit/credit) to identify voided checks from issued checks. In addition, the system can use any text, such as a 'V' or '*' to identify voids from an existing report. The text can be in a separate field, or embedded within the check number - preceding or trailing.

Cancellation Field
If your bank supports this feature, a cancellation record can be sent with your issue file. The output file can contain any value (hyphen, D, C, etc...) in the action indicator field.

Bank and User Defined Fields
Bank Positive Pay can import additional text and numeric fields, such as accounting control numbers and descriptions - in addition to payee. These fields can be transmitted and/or stored in Bank Positive Pay for future research.

Output
Create issue files automatically and error-free. The issue file created can be in a fixed width text format (most common) or in a delimited format.

While all banks require the same basic information, the order and format of this data is unique to each financial institution. We maintain a library of bank issue file formats, which can be easily accessed through an express code. Please contact us for your bank's express setup code.

Below is a screen shot of how a record detail is 'mapped'. While this feature is user accessible, we will gladly perform all mapping without charge. Note: These settings are already preset with a bank's express code.

In addition to the file transaction detail, Bank Positive Pay can insert dynamic headers and footers, containing totals, record counts, hash totals, transmission dates, etc... into the file.

Void Checks
The void check records can be included or excluded from the file. If present, they can be created with zero amounts, and/or include the original issue date.

Cancellation Field
Transactions which have been previously transmitted and need to be removed can be transmitted as 'Cancel' (versus an 'Add'). Please note that this feature is in addition to - and independent of - the void field.

Multiple Accounts - Consolidating
Consolidate multiple accounts, if supported by your bank, using our consolidation feature.


Operating Systems
Our software has been designed and tested to run on Microsoft Windows 95, 98, NT, ME, 2000 and XP.

We will continue to support all new Microsoft Operating systems, and service packs.

We retire support for Microsoft Operating systems in accordance with Microsoft's support retirement schedule. To date, Microsoft has retired 95, 98 and NT.

Need more information? Give us a call: 866-226-5732.